Intellectual property (IP) is the core of modern companies that power the development of new products, competitive advantages, and long-term value for business. However, in today’s distributed and cloud-first world, protecting IP has become more complicated. Data sensitive to privacy is moved through chat, email apps, collaboration, AI tools, and external partners, presenting a myriad of chances for accidental exposure or theft with intent.
As companies embrace cloud services, AI content tools, and mobile workflows, the limits of IP have expanded. From product design and algorithms to trade secrets, customer insight, and R&D assets—critical information is constantly moving.
Without a strong, well-organized governance system, companies have to contend with:
In the same way that AI-assisted and hybrid tools generate large amounts of sensitive, unpublished data that could be exported, copied, or re-programmed into unidentified systems when not properly controlled.
The end result: Organizations must ensure that each asset, whether it is structured or unstructured is protected throughout its lifespan and monitored for risks in real-time.
Even mature companies have difficulty managing IP and confidential information using traditional tools. Some of the biggest challenges include:
EntrustedMail offers a cutting-edge system that is automated and behavioral and a framework that helps to avoid IP exposure, whether intentionally or not, and enables secure collaboration between businesses.
EntrustedMail offers a cutting-edge system that is automated and behavioral and a framework that helps to avoid IP exposure, whether intentionally or not, and enables secure collaboration between businesses.
EntrustedMail monitors IP movements across chat, email cloud applications, and internal systems, as well as AI tools, which ensures that security teams have constant visibility into how private assets are shared, accessed, or altered.
EntrustedMail instantly blocks or rewrites messages that contain sensitive information whenever an issue is discovered, stopping unauthorized exposure in real time.
Information that is sensitive is secured by granular access rules, which ensure that only authorized individuals can access or share important IP.
The system collects the outputs, prompts, metadata, and attachments generated by AI tools and prevents private data from entering non-approved models or datasets from outside.
EntrustedMail keeps a secure record of each action that is taken on sensitive data, including downloads, edits, and sharing events that support audits, investigations, and other legal demands.
The platform seamlessly connects to Microsoft 365, Google Workspace, Slack, cloud storage platforms, CRM tools, and internal systems to provide unified protection.
The system prevents CAD files, prototypes, and R&D documents from getting transmitted outside without authorization.
Any actions that involve significant IP are recorded for legality and to ensure compliance with the contractual obligations.
The platform stops sensitive information from being included in AI tools that do not have governance controls.
When employees leave or shift teams, behavioral analytics show the unusual activities of downloading or copying.
EntrustedMail detects and blocks transfers of personal cloud storage, confidential email, or applications that are not approved.
Private project files and sensitive contract documents are protected by security controls and monitors.
Track, monitor, and secure intellectual property across collaboration and communication channels.
Prevent unusual or suspicious actions before information is released or accessed.
Guard against algorithms, designs and prototypes, business plans, and AI-generated IP.
Make it easier to conduct investigations with automatic detection and classification as well as workflow alarms.
Document in a defensible way the way sensitive assets were managed throughout their lifespan.
Integrate protection strategies across chat, email cloud storage, mobile devices, as well as AI-powered systems.
EntrustedMail is a comprehensive and behavior-based approach to protecting intellectual property.
All of these features guarantee your business has total control over the most valuable intellectual assets, regardless of where they are located and how the data is shared.
Unapproved external sharing of prototypes and CAD files during the launch of a new product.
The source code was snuffed out in addition to securing AI models as well as training data.
Secured proprietary algorithms such as risk models, trading strategies from exposure to risk.
Secured clinical research records as well as drug formulations and trial results from distributed teams.
Strictly guarded confidentiality of client documents as well as strategy documents and other intellectual assets of high value.
IP loss refers to the exposure, theft, or unauthorized disclosure of mission-critical intellectual property such as engineering designs, source code, research data, AI models, formulas, product documentation, customer intelligence, or strategic plans.
This type of loss is one of the most costly risks for modern organizations because it can:
Yes. EntrustedMail provides advanced insider-risk analytics to strengthen IP security. The platform evaluates contextual and behavioral signals such as
By correlating these signals, EntrustedMail identifies high-risk insider behavior early—whether accidental or malicious—helping stop IP theft before it escalates.
Yes. As AI adoption grows, so does the risk of feeding confidential IP into external AI systems. EntrustedMail helps organizations maintain IP security in AI workflows by:
If an IP theft or insider incident occurs, organizations gain verifiable documentation required for legal proceedings, regulatory reporting, and internal investigations.
Yes. EntrustedMail allows organizations to create highly tailored IP Threat Solution policies, including
