EntrustedMail’s real-time cloud email archive is a secure way to index and collect all outbound and inbound emails to provide instant search capabilities for seamless e-discovery and compliance-ready, scalable data security for both Gmail and Exchange environments.
Why Us
Email is your business’s most valuable asset in terms of data. Every email contains vital business information, including contracts, employee records, customer communications, and compliance records. If you don’t have a standardised email archiving system, data may be deleted or altered, or challenging to locate.
EntrustedMail guarantees that every email is securely encrypted, secured, and searchable—safeguarding your business from:
If you’re using Microsoft 365, Exchange, or Gmail, our email archive ensures messages are secure and accessible at any time, even after users delete them or leave the company.
Automatically capture and store all inbound, outbound, and internal emails in a secure, centralised cloud archive, ensuring uninterrupted access and long-term data preservation.
Empower compliance, HR, and legal teams to locate, review, and retrieve messages within seconds using advanced search filters and indexing, no waiting, no delays.
Maintain the integrity of every archived message with end-to-end encryption, role-based access controls, and immutable storage to prevent unauthorised changes or deletions.
Simplify legal and audit processes with powerful e-Discovery capabilities, search, tag, export, and place legal holds directly from the archive interface.
Integrate effortlessly with Microsoft 365, Outlook, and Gmail, ensuring automatic ingestion and full compatibility with existing email environments, including Gmail archived emails.
Access critical information instantly with EntrustedMail’s real-time e-Discovery, enabling fast, accurate search and retrieval of emails for compliance, audits, and investigations -anytime, without delays.
1. Make sure you cover your bases
Email is a great source of business information that any other method. With the help of real-time email archives you are able to quickly find, retrieve, and archive messages for audits, investigations or regulatory inquiries, keeping your business secure and in compliance.
2. More Business Data, Immediately Searchable
Your inbox can be a goldmine of information for business. EntrustedMail guarantees that Gmail archives emails and every stored message is indexable from the moment they are received providing lightning-fast searches and precise results for subject matter, senders attachments, dates, and subjects.
Find any email in just a few minutes. Our email archive provides fast, accurate results for senders and recipients,, as well as attachments and dates,, helping businesses meet legal compliance, discovery, and auditing requests with ease.
Each inbound, outbound and internal email is copied automatically in the archive
Multi-threaded Processing indexes attachments, messages, and metadata in real-time
Data is encrypted and stored in secure, compliant cloud servers
Advanced filters allow you to find messages quickly to assist with HR, audits or any legal need
Create Audit logs and reports and export reports with full traceability
The EntrustedMail Email Archiving solution helps you comply with strict compliance and data governance needs by providing:
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Email Archiving is the process of automating the capture, indexing, and secure storage of all email messages sent or received in a central repository. In contrast to standard mailboxes, an email archive ensures long-term storage of all messages, including attachments and metadata, while providing immediate searchability.
EntrustedMail’s email archive solution enables companies to retain complete communications records for compliance, e-discovery, and business continuity. When you’re respondingto legalrequirementst and conducting internal audit,s you’ll be able to access any message in just a few seconds easily.
While backups focus on restoring data in the event of a catastrophe or loss, email archiving serves an even larger purpose: ensuring compliance, retention, and discovery, as well as enabling information sharing.
A backup is a copy of the mailbox’s data, usually stored in a single file that is hard to locate. However, an email archive catalogs each email separately, enabling fast searches, advanced filtering, and thorough auditing.
This makes archiving an excellent option for companies that are subject to regulatory requirements like HIPAA, GDPR, SOX, or FINRA, where the preservation of authentic, unalterable communications is legally mandated.
Yes. EntrustedMail easily integrates with Google Workspace to archive emails from Gmail accounts seamlessly. By using API-based journaling and ingestion, all Gmail archived emails, including messages received, sent, and deleted messages, are indexed in real-time.
This will ensure that all data is retained for legal compliance and discovery without requiring user intervention. You can search, access, and recover archived Gmail messages at any time via the secure archive portal.
Absolutely. EntrustedMail employs several layers of security to ensure that emails archived are safe from tampering and completely compliant with security standards for data.
Each archived message is protected in transit and at rest, and is stored in multiple secure environments. Audit and integrity checks on data trails ensure that no messages have been changed or removed. Our software also works with industry-specific frameworks such as FIPS 140-2, ISO 27001, and FedRAMP to provide enterprise security.
Yes. Our email archive platform allows administrators to define retention policies tailored to compliance, departments, or user roles.
You can store your messages for a specific period (one year, seven years, or indefinitely) to comply with industry regulations, such as HIPAA, GLBA, and GDPR. When the retention period ends, emails can be securely deleted in accordance with your governance rules, ensuring compliance and storage efficiency.
Yes. EntrustedMail offers fully featured eDiscovery software that integrates with archives. It allows you to search, tag, and export your messages immediately using intuitive filters, including sender, recipient, date range, keywords, and attachment format.
In responding to audit or legal requests, this capability enables you to locate the exact information you need quickly. It uses an e-Discovery engine that runs real-time queries against your email archives and allows teams to review and download results without waiting for offline processes to be completed.
Yes. EntrustedMail’s email archive system has an integrated legal hold feature. This feature lets the compliance officer or administrator archive specific email messages or even user mailboxes and prevent accidental or deliberate deletion during litigation or investigations.
Legal holds are in effect until released by hand, ensuring cthat rucial evidence is secured wandadmissible aincourt aaudits
Yes. Administrators and authorized users can access archived messages via an intuitive web-based interface.
Role-based permissions ensure that each user can only see what they are authorized to view, while employees are empowered to recover deleted or lost messages. Users can conduct keyword searches and view conversations. They can also restore messages directly to their mailboxes, increasing productivity while reducing IT support calls.
The advanced deduplication engine in EntrustedMail automatically removes redundant data during consumption. It identifies duplicate pyte patterns across databases, ensuring that only one authentic record is saved within the archives.
This will not only lower storage costs but also ensure data consistency, keeping your email archive lean and accurate. It is also reliable for reporting and discovery.
The deployment process is quick and straightforward. EntrustedMail’s cloud-based email archive integration works effortlessly with Microsoft 365, Exchange, and Gmail environments. Typically, they are up and running in just a few hours.
With no downtime and no equipment required, your business can begin indexing and archiving messages immediately. Our Onboarding experts assist you in setting up policies, retention rules, and access control to ensure a smooth transition.
Yes. The system can be used to secure the export of archived data in various formats (PST, EML, PDF, CSV) for audits, legal reviews, and migrations. You retain full control and ownership of your data throughout the day, with options for bulk exports and scheduled backups.
EntrustedMail’s email archive solution is designed to help businesses comply with the most stringent global regulations, including HIPAA, GDPR, SOX, FERPA, FINRA, and SEC Rule 17a-4.
Our system maintains immutable documents, comprehensive audit trails, and authentic message verification, ensuring that each compliance and discovery requirement is fully supported.
Yes. EntrustedMail can be used in hybrid and multi-domain environments, making it suitable for companies that run Microsoft 365, Exchange, and Gmail in tandem. All messages, regardless of platform, are archived and unified in a searchable, centralized repository to facilitate central management.
After users leave the site, their email information is saved in the archive for the duration as long as your retention policy permits. You can transfer ownership, retrieve historical correspondence, and export messages as needed to ensure that no important business communications are ever lost.
Thanks to EntrustedMail’s robust Gmail archive integration, administrators can immediately search for Gmail archived messages using filters such as sender keywords, sender, or date. The real-time index makes conversations from years ago accessible in minutes, without requiring downloads or restoring backups.
We us a third-party provider to monitor and test our security and IT infrastructure daily to ensure a strong security posture.
Independently audited in accordance with the AICPA SOC 2® Type II framework for Security, Availability, and Confidentiality.
We’re here to answer your questions and guide you every step of the way.
We us a third-party provider to monitor and test our security and IT infrastructure daily to ensure a strong security posture.
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User-Friendly Search Interface The user-friendly search dashboard is designed for everyone, from legal professionals to ordinary users. Apply advanced search term and, filter,s andreceivet messages instantly without technicalissuesy.